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November 17, 2018
Halton Hills Public Library. A world within our doors

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Library Board Policies - Programming


The purpose of this policy is to provide staff with the necessary guidelines to assist them in the development of library programs and to inform the public about the principles and criteria by which programs are selected.

Policy Statement

Programming is an integral part of the Halton Hills Public Library’s service to the community.  It supports the Library’s mission to engage the residents of Halton Hills in exploring ideas, expressing creativity and making connections.

Benefits of Programming

Library programs benefit the community by:

  • Promoting an awareness of contemporary issues and information required to engage in society
  • Serving as a forum for idea sharing, information gathering and education
  • Promoting cultural awareness
  • Developing information literacy
  • Offering training and assistance with new technologies
  • Fostering a love of reading and learning
  • Providing early literacy experiences to young children
  • Providing a safe, welcoming environment for meeting with others
  • Providing community awareness / development
  • Stimulating interest in and use of the Library
  • Nurturing community cohesion and reduce social isolation by bringing members of the community together
  • Strengthening partnerships with a wide variety of organizations
  • Attracting new and unique audiences to the Library

Priority to offer Free Programs

The majority of programs offered by the Library are free to attend.


In some cases there is a need to charge for a program to be sustainable.  These programs are either an element of contemporary library service or expand contemporary library service beyond the current abilities of the library and/or capabilities of staff.  Fees (per person per hour) will be charged accordingly. To offset obstacles created by charging, staff will work within the Town’s Affordability Policy Framework guidelines and use professional discretion when a patron is unable to afford a program

Program Development

The Library will select and plan programs by first defining a purpose and community need, then providing for the program in one of three ways, within the following guidelines:

  1. Assigning and training staff to plan and deliver the program.
  2. Entering into a contract with a third-party provider to plan and deliver the program.
  3. Forming a partnership with a third-party individual or organization to cooperatively plan and deliver the program, with or without a fee.


No refunds will be issued for program fees less than $20.00.

There will be no refunds after a specified date.  This date will be included on the registration confirmation.

A refund will always be issued if the Library cancels the program.


Revised/Approved:  May 2018

Revised/Approved:  February 11, 2015

Next Scheduled Review: April 2022