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September 26, 2018
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Library Board Policies - Disposal of Library Material

Library property (material), which is judged no longer useful in accordance with collection development policy, may be disposed of in the following manner:


1.       Books, non-print material from the library collections or gifts/donations of same shall be, where feasible, made available for sale at the Friends’ Kiosks.  The Friends of the Halton Hills Public Library oversee the book sale Kiosks at both branches.   The revenue derived therefrom is collected and managed by the Friends of the Library, to be used to fund enhancements proposed by the Chief Librarian. Material not sold at the Kiosks may be given to local not-for-profit organizations, or may be forwarded to agencies engaged in gift/exchange programs or may be sent for recycling if unsuitable for other purposes.

Equipment and Furnishings

1.      If any other library property/equipment is deemed obsolete, unrepairable or unnecessary, it must be declared surplus to the Chief Librarian.  For items valued under $10,000, items may, at the discretion of the Chief Librarian, offer the surplus goods to any non-profit entity.  When no other use can be found for these items, they shall be added to the surplus list and disposed of through formal auction, internet auction, tender, quotation, trade-in, recycling or waste removal, whichever is in the best interest of the library.

2.      If the market value of surplus items is over $10,000 as determined by the Manager of Purchasing and the Chief Librarian, the Library Board shall dispose of surplus items through formal auction, Internet auction, tender or quotation or trade-in, whichever is in the best interest of the library.  Surplus items are disposed of through the Town’s normal disposal process.

Property found in the library and unclaimed after six months may be disposed of as above.

Reviewed/Approved: September 13, 2017

Revised/Approved: September 16, 2014

Next Scheduled Review: January 2022